How to activate draft assets

Draft assets can be activated one by one, or in bulk. Make sure you review draft assets before activation to ensure all asset details are correct by following these simple steps.

  1. Navigate to the Asset Register using the navigation menu
  2. Select Draft Assets from the asset register dropdown menu
  3. Select an asset to review its details or click the download icon on the Draft Assets view to export all draft assets to Excel for review

Hot Tip!
If you want to edit an asset, select the asset from the register, click Edit at the top of  the screen, make your changes, then click Save and Close.

Now that your review is complete, follow these steps to activate your draft assets.

  1. Navigate to the Asset Register using the navigation menu
  2. Select Draft Assets from the asset register dropdown menu
  3. Click the tick box next to the Asset ID heading to activate all assets in bulk showing on the screen. Alternatively, select only the tick box next to the assets that you would like to activate
    1. If you there are more than 25 assets to activate, scroll to the bottom of the page to change the list to 100 items to save time.  
  4. Click the Activate Selected Assets button
    1. Super Hot tip! if the activate selected assets button isn't green, or clickable, then it means you are missing some key information, in most cases this is when an asset hasn't been linked to an asset type (group), make sure each asset, even your track only assets have been assigned to an Asset Type 
  5. Click Confirm. You're all set!

Want to know more about Activated Assets?

1. No worries, an activated asset can still be deleted until your first journals are created

2. The main items that get locked are financial details including: Asset Type, Purchase Price, Purchase Date, Depreciation Method term/rate etc.  (The pivotal things that impact the financial understanding and potential journals for an asset.) 

3. Most things can still be changed after activation.  You can:

  • Change any tracking data 
  • Any description/naming and information data
  • Update barcodes and serials numbers
  • Change location
  • Revalue the asset
  • Change the accounting treatment (depreciation schedule) at any point. Remember if you made a mistake on the asset, its best practice to delete and re-enter the asset

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